Executive Committee Position Available!

Posted by Matthew Gillmore on 23 January 2020

We have an exciting opportunity to play a vital role in the development of Plymouth Marjon Football Club.

We are currently looking for a Secretary to join our friendly executive committee and help develop our fantastic football club.

The role will include:

1.    Ensuring Executive meetings are effectively organised and minuted
•    Liaising with the Chair to plan meetings
•    Receiving agenda items from committee members
•    Raise any issue from the committee meeting and members at executive meeting to solve
•    Circulating agendas and reports
•    Taking minutes (unless there is a minutes secretary)
•    Circulating approved minutes
•    Checking that agreed actions are carried out.

2.    Ensuring Committee meetings are effectively organised and minuted
•    Liaising with the Chair to plan meetings
•    Receiving agenda items from committee members
•    Circulating agendas and reports
•    Taking minutes (unless there is a minutes secretary)
•    Circulating approved minutes
•    Checking that agreed actions are carried out.

3.    Maintaining effective records and administration
•    Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the Executive & management committee and ordinary members of the organisation.
•    Filing minutes and reports
•    Keeping a record of the organisation's activities
•    Keeping a diary of future activities

4.    Communication and correspondence
•    Responding to all committee correspondence
•    Filing all committee correspondence received and copies of replies sent
•    Keeping records of the organisation's publications (e.g. leaflets or newsletters) 
•    Reporting the activities of the organisation and future programmes to members, the press and the public.
•    Preparing a report of the organisation's activities for the year, for the Annual General Meeting. 

5.    Attend DJM League meetings, DJM & Devon FA AGM to represent the club.
•    Feed back information to the club at executive level & manager level

6.    Liaise with secretary team.
•    Fixture – change of time and venue (DJM & Clubs)
•    Transfer – 7day approach
•    Player registration

If you are interested in applying for role please email pmfcchairman@gmail.com or treasurerpmfc@gmail.com

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